With the goal of moving to paperless records as much as possible, the Human Resources Team knew they had a huge project on their hands.

Enter Mallory Combs, a recent graduate of Beloit Turner High School who plans to attend the University of Wisconsin – Platteville in the fall.

“We’re trying to move lots of manual paper systems into Paycom (our Human Resources management system), so we’re having Mallory help us with that,” said Director of Human Resources Hannah Martensen.

The need for a more streamlined records process was something Martensen recognized almost as soon as she started in the role in March 2020. Phase one of the project involved Combs combining all documents into one file per team member, whereas previously records related to team members may have been in three or four different locations.

The next step was to work with all the active files and sort them by category – like payroll/taxes, medical/benefits, and signed policies.

“Every category has different permissions, which is why what Mallory is doing is so important,” Martensen said.

After everything has been appropriately sorted by category, the next step is to upload the documents into Paycom, which will make it much easier to quickly locate files in the future.

Combs has really enjoyed working with Martensen, recognizing her as someone she can really learn from.

“She was willing to teach me the extra steps,” Combs said. “She knew I was interested in law, so she was teaching me the legal why, not just ‘here, do this.’”

Combs began her internship in June and will wrap it up in August. In addition to the work she is doing for Mid-States, Combs has also been working full-time at the Beloit Club at the same time. Martensen plans to make sure Combs has a great resume written before she heads off to college, too.

This isn’t the first time Combs has worked at Mid-States. Prior to her Human Resources internship, she spent a couple weeks filling in as a receptionist to cover a vacation and a few years ago she had a marketing internship with Mid-States. Combs keeps returning to Mid-States for the people.

“It’s a really good community,” she said. “The people really care about each other.”